Job Summary:We are looking for a talented Graphic Designer with a strong focus on branding for events. The ideal candidate will be responsible for creating visually appealing designs to enhance event branding and messaging.Job Responsibility:- Collaborate with the marketing and events team to understand branding requirements for various events- Design and produce high-quality branding materials such as logos, brochures, banners, signage, and promotional items- Develop creative concepts and visual designs that align with the event's theme and objectives- Ensure consistency in branding across all event materials and platforms- Stay up-to-date with design trends and techniques to continuously improve the quality of designs
The Branding Supervisor will oversee all aspects of branding and visual identity for events, ensuring consistent representation. They will manage project schedules, coordinate with vendors, and execute signage strategies to enhance event impact and cohesion. Additionally, they collaborate cross-functionally to align branding efforts with event objectives and ensure seamless execution.
Master Branding Guidelines Development:
- Collaborate with creative teams to develop comprehensive master branding guidelines aligned with the event's objectives.
- Oversee strategic decision-making and ensure alignment with branding goals through regular cross-functional meetings.
Project Management:
- Develop and manage project schedules and timelines to optimize efficiency and meet deliverables.
- Provide direction, assign tasks, supervise activities, and set priorities to ensure timely project completion.
Vendor Management:
- Manage the RFP process, change requests, Bill of Quantities (BOQ), and onboarding procedures for new vendors.
- Identify branding opportunities through site visits and ensure compliance with sport-specific guidelines.
Logistical Coordination:
- Coordinate logistical details with internal teams, Venue Managers, and stakeholders.
- Ensure smooth execution of installation and dismantling activities, including timelines, locations, and special considerations.
Documentation and Compliance:
- Document the project journey comprehensively, including key stages such as handover, installation, dismantling, and post-event maintenance.
- Ensure adherence to agreed-upon standards, guaranteeing consistent branding and optimized resource allocation.
Wayfinding & Signage Planning:
- Plan and execute wayfinding and signage operations, ensuring effective project planning and management.
- Manage validation, production, and delivery for Overlay Look and Wayfinding & Signage (WFS) scope.
Collaboration with Event Officials:
- Collaborate with event officials to establish requirements, deliverables, and scope for non-competition venues.
- Develop a dressing strategy for Team Base Camps hotels, covering design, production, installation, maintenance, and decommissioning.
Tournament Execution:
- Lead the signage and dressing operation across all Team Base Camps during the tournament.
- Participate in tournament planning and execution, coordinating bump-in and bump-out operations.
Installation Management:
- Manage and deliver branding installation schedule.
- Oversee the installation, set up, and deinstallation of branding elements.
As the Branding Manager, you will be responsible for managing all aspects of branding and visual identity to ensure consistent and impactful representation of the event. This individual will oversee the development and implementation of master branding guidelines, manage project schedules and timelines, coordinate with vendors, and ensure seamless execution of signage and wayfinding strategies across various event venues.
1.Master Branding Guidelines Development:
- Collaborate with creative teams to develop comprehensive master branding guidelines aligned with the event's objectives.
- Oversee strategic decision-making and ensure alignment with branding goals through regular cross-functional meetings.
2.Project Management:
- Develop and manage project schedules and timelines to optimize efficiency and meet deliverables.
- Provide direction, assign tasks, supervise activities, and set priorities to ensure timely project completion.
3.Vendor Management:
- Manage the RFP process, change requests, Bill of Quantities (BOQ), and onboarding procedures for new vendors.
- Identify branding opportunities through site visits and ensure compliance with sport-specific guidelines.
4.Logistical Coordination:
- Coordinate logistical details with internal teams, Branding Supervisors, Venue Managers, and stakeholders.
- Ensure smooth execution of installation and dismantling activities, including timelines, locations, and special considerations.
5.Documentation and Compliance:
- Document the project journey comprehensively, including key stages such as handover, installation, dismantling, and post-event maintenance.
- Ensure adherence to agreed-upon standards, guaranteeing consistent branding and optimized resource allocation.
6.Wayfinding & Signage Planning:
- Plan and execute wayfinding and signage operations, ensuring effective project planning and management.
- Manage validation, production, and delivery for Overlay Look and Wayfinding & Signage (WFS) scope.
7.Collaboration with Event Officials:
- Collaborate with event officials to establish requirements, deliverables, and scope for non-competition venues.
- Develop a dressing strategy for Team Base Camps hotels, covering design, production, installation, maintenance, and decommissioning.
8.Tournament Execution:
- Lead the signage and dressing operation across all Team Base Camps during the tournament.
- Participate in tournament planning and execution, coordinating bump-in and bump-out operations.
9.Installation Management:
- Manage and deliver branding installation schedule.
- Oversee the installation, set up, and deinstallation of branding elements.
The primary purpose of the Site Supervisor role within the context of sporting events is to provide essential on-site support and supervision to contribute to the seamless execution and success of the event. The role encompasses various responsibilities, all aimed at ensuring the smooth operational flow, safety, and efficiency of event setups.
1.Logistical Oversight:
- Assist in the execution of event plans by providing on-site logistical support.
- Collaborate with the Site Manager to ensure efficient event setups and oversee site assessments.
2.Crew and Labor Management:
- Supervise on-site crew and labor, ensuring their adherence to event logistics and setups.
- Assist in the coordination of technical aspects to guarantee a smooth operational flow.
3.Coordination and Communication:
- Collaborate with various teams and contractors to facilitate effective communication.
- Act as a liaison between production teams and different on-site services, addressing needs promptly.
4.Safety and Compliance:
- Assist in ensuring compliance with safety regulations, conducting regular site inspections, and identifying potential hazards.
- Contribute to the implementation of safety protocols and emergency response plans.
5.Technical Support:
- Support technical contractors in the setup and testing of equipment, including audio, lighting, and pyrotechnics.
- Assist in the operation of lighting equipment during events.
6.Vendor Coordination:
- Coordinate with vendors for various services, including cleaning, catering, branding, and machinery.
- Monitor timely setup, maintenance, and dismantling of vendor areas.
7.Site Maintenance:
- Assist in maintaining the cleanliness and functionality of the site in collaboration with the cleaning team.
- Report any site-related concerns promptly to the Site Manager.
8.Zone Support:
- Provide support in the construction and layout planning of different zones within the venue.
- Assist in the management of tents, cabins, bridges, and gantries within assigned zones.
9.Assist in Brand Oversight:
- Support the correct placement and visibility of sponsor logos and event signage throughout the site.
- Assist in overseeing branding processes as directed by the Site Manager.
10.Team Collaboration:
- Collaborate effectively with on-site teams, ensuring a cohesive and cooperative work environment.
- Provide support during build-up, operational days, and dismantling phases.
The primary purpose of the Site Manager role in the context of sporting events is to ensure the efficient and seamless execution of all on-site operations, creating an environment conducive to a successful and memorable event. The role encompasses various responsibilities, all contributing to the overall success and safety of the event.
1.Collaborative Planning:
- Work closely with the site, production, creative, and technical programming teams to establish a solid foundation for seamless event delivery.
- Brainstorm and implement event plans and concepts to enhance the overall experience.
2.Logistics and Setups:
- Conduct site reconnaissance, technical, and logistic assessments for event setups.
- Supervise crew and labor management to ensure efficient event logistics and setups.
3.Single Point of Contact:
- Act as the single point of contact for all production teams, addressing needs such as artist liaisons, security, protocol, spectator services, technical and artist riders, and equipment deliveries.
4.Site Maintenance:
- Manage the site, addressing any concerns in collaboration with production teams and sub-contractors.
- Ensure a keen observation of unidentified hazards and anticipate actions required for weather events and each new activity in the schedule.
5.Technical Coordination:
- Coordinate with technical contractors for installations, including audio, show lighting, and pyrotechnics.
- Responsible for setting up, testing, and operating lighting equipment during local and international events.
6.Permit and Documentation:
- Oversee permit-to-work admissions and manage related documentation for electrical, plumbing, and scaffolding PTWs.
- Lead the construction and layout planning of scaffolding structures.
7.Vendor Coordination:
- Work closely with vendors providing various services, including cleaning, branding, catering, machinery, and light towers.
- Coordinate with vendors to ensure timely setup, maintenance, and dismantling of their respective areas.
8.Site Inspections and Safety:
- Conduct regular site inspections to ensure compliance with safety regulations and identify areas for improvement.
- Monitor the operation and maintenance of machinery and light towers to ensure uninterrupted services during the event.
9.Event Execution Oversight:
- Maintain a strong presence during build-up, operational days, and dismantling days, providing support and guidance to all teams and personnel involved.
- Manage and supervise the cleaning team to ensure a clean and presentable environment for participants and attendees.
10.Stakeholder Collaboration:
- Collaborate with various stakeholders, including event organizers, vendors, and local authorities, to address any issues or challenges that arise during the event.
11.Branding Oversight:
- Oversee the branding process, ensuring correct placement and visibility of sponsor logos and event signage throughout the site.
12.Infrastructure Management:
- Manage the build for tents, cabins, bridges, and gantries on the Off-Circuit venue.
- Ensure assigned zones are powered and power lines are secure.
13.AVLX and Live Event Operations:
- Manage zones on Live operation days, ensuring all AVLX is functional for live event operations.
14.Operational Procedures:
- Coordinate with senior managers to implement operational procedures for vendors and suppliers.
The primary purpose of the Operations Manager is to ensure the seamless planning, coordination, and execution of all operational aspects related to a sporting event in Saudi Arabia. This key leadership role involves overseeing various functional areas, collaborating with diverse teams, and managing resources to guarantee the successful delivery of a world-class event. The Operations Manager plays a crucial role in creating a safe, efficient, and enjoyable experience for participants, spectators, and stakeholders alike. Through strategic planning, meticulous coordination, and effective team management, the Operations Manager contributes to the overall success and positive impact of the sporting event.
Job Responsibilities:
1.Planning and Coordination:
Lead the development of the
Dot Plan, ensuring alignment with overall event objectives.
Collaborate with cross-functional teams to establish key timelines, priorities, and project milestones.
Oversee the creation of SOPs, key timings, DRS, and other essential event documentation.
2.Venue Management:
Manage and coordinate front-of-house and back-of-house operations, including HSE, Transport, Ushers, Ticketing-Access Control, Security, Cleaning, Catering and Waste and Accreditation.
Work closely with the venue owner, client groups, and vendors to ensure effective venue management.
Anticipate and address any scheduling changes, amendments, or coordination requirements.
3.Project Timelines:
Create, facilitate, and manage the company roadmap and master timeline to ensure successful project execution.
Provide regular updates to management and clients on project milestones and status against targets.
4.Team Leadership:
Lead a team of zone managers and sub-functional managers in planning and delivering various operational services.
Foster a collaborative and innovative operational culture within the team.
5.Special Events Management:
Manage coinciding special events, including VVIP functions, gala dinners, and internationally broadcast events.
Ensure all operational requirements are met in a timely and efficient manner.
6.Documentation and Reporting:
Develop and finalize event documentation, including Operations Plans, SOPs, Event Books, and Daily Run Sheets.
Provide timely and accurate information through weekly/monthly reports on project milestones.
7.Stakeholder Collaboration:
Collaborate with government stakeholders to align operational services with their requirements.
Liaise with various departments, vendors, and contractors to ensure smooth coordination and integration.8.Training and Management:
Train and manage the immediate production and operations team, ensuring they are well-prepared for their roles.
Conduct ongoing forward planning for scheduled events and develop real-time event reporting tools.
Qualification:
Bachelor's degree in Event Management, Sports Management, Business Administration, or a related field.
Experience:
Minimum of 5 years of experience in a senior role in event operations within the sports industry.
The Fan Zone Manager is instrumental in orchestrating a seamless and unforgettable fan experience during a high-profile sporting event. Responsible for the strategic planning, execution, and coordination of fan villages and zones, this role aims to create a dynamic and engaging environment. By leveraging strong leadership, logistical expertise, and stakeholder collaboration, the Fan Zone Manager ensures the success of the event through the meticulous planning of entertainment, fan engagement, and operational elements, ultimately contributing to the overall success and positive reputation of the Fan Festival.
Responsibilities:
Fan Village Planning and Delivery:
Work closely with various departments to plan and deliver fan villages.
Liaise with counterparts and stakeholders to strategically plan the journey of the fan villages.
Scope Oversight:
Oversee the scope of the fan village, including refurbishments, F&B operations, FF&E setup plan, on-ground operations, and branding & signage.
Coordinate village activations and operations in collaboration with different stakeholders.
Event Services Planning and Operations:
Plan and operate Event Services facilities for the Fan Festival, including Information Points, Lost & Found, Restricted Items Storage, Children Registration Kiosks, Lost Children Facility, Fan Engagement, and Accessibility Facilities.
Develop event services manuals, documentation, collateral, and operational policies and procedures.
Training and Deployment:
Deliver Role-Specific Training and Venue-Specific Training to staff and volunteers.
Oversee the bump-in and fit-out schedule of event services spaces.
Provide daily briefings, deploy agency staff, and ensure a positive and informed experience for all involved.
Issue Resolution and Reunification Process:
Address visitor feedback, accessibility challenges, and general FOH operational issues.
Oversee the correct reunification process for lost children with guardians during the operational period.
Visitor Experience Strategy:
Implement the visitor experience strategy for the Fan Festival, defining policies, procedures, and operational plans.
Develop best-practice modules and staff training programs for the visitor services volunteer team and public-facing staff.
Fan Zone Planning and Execution:
Strategically plan and execute the Fan Zone, conceptualizing the Acceleration Festival, including entertainment, F&B, and associated functions.
Handle budgetary planning, vendor and partner selection, and overall coordination of entertainment for the public.
Stakeholder Relationships:
Foster stakeholder relationships by presenting and agreeing on the operation plan with relevant stakeholders.
Lead the Event Services team, providing clear guidance, conflict resolution, and motivation to ensure a successful Fan Festival.
Experience:
Minimum of 5 years of experience in planning and executing fan zones or similar large-scale events.
Qualification:
Bachelor's degree in Event Management, Hospitality, or related field.
The Hospitality Manager plays a pivotal role in supporting the Head of Hospitality to ensure seamless execution of VIP services and operational excellence within sporting events, aiming to deliver exceptional customer experiences, drive sales, and uphold the company's reputation for superior hospitality.
Job Responsibilities:
1.Operational Planning:
Collaborate with the Head of Hospitality to assist in the operational planning for VIP hospitality, including venue preparations, race-time operations, and overall event logistics.
Support the execution of VIP services to ensure alignment with project objectives.
2.VIP Venue Management:
Assist in managing operational aspects of VIP venues, including layout, catering, cleanliness, decoration, access control, and customer service.
Support in negotiating and coordinating with suppliers for catering, decoration, and entertainment services.
3.Customer Service Excellence:
Deliver superior customer service to clients in VIP Corporate Boxes, Private Suites, Concert Sky Boxes, and Paddock Club areas.
Assist in gathering feedback and implementing strategies to enhance customer satisfaction continually.4.Sales Support:
Provide support in developing and marketing VIP products, including Corporate Packages, Group Offers, and Accommodation Packages.
Assist in achieving sales objectives and contributing to the forecasted annual sales targets.
5.Team Support:
Support the Head of Hospitality in preparing staffing forecasts for the corporate sales and VIP hospitality operations team.
Assist in recruiting, training, and evaluating team members, fostering their personal and professional growth.6.VIP Guests Hospitality Program:
Support in executing a comprehensive hospitality program for VIP guests, covering guest communication, travel arrangements, meet & greet, transportation, accommodation, ticketing, merchandise, stadium hospitality, F&B, and leisure services.
7.Ticketing Program Support:
Assist in managing the ticketing program for ticket-only guests, ensuring smooth entry and a positive experience.8.Gala Dinner Organization Support:
Assist in the organization of the Gala Dinner, ensuring a memorable experience for VIP and VVIP guests, including F&B services, entertainment, branding, transportation, guest management, cleaning, waste management, and hostess operations.
9.Accommodation Units Operations Support:
Provide support in planning and executing operations for accommodation units, covering front of house, housekeeping, laundry, F&B, cleaning, waste management, and maintenance.
10.VIP Guests at Competition Venues Support:
Assist in managing VIP guests at competition venues, implementing operational procedures for all involved teams.
Qualification:
Bachelor’s degree in hospitality management, Event Management, or a related field.
Experience:
Minimum of 5 years of experience in a similar role within sporting events.
Job Summary:
We are seeking a skilled 3D Renderer to join our events/exhibition company and bring creative and innovative designs to life. The ideal candidate will be responsible for creating realistic and visually striking 3D renderings of event or exhibition spaces, products, and installations.Job Responsibility:- Collaborate with the creative team to understand project requirements and objectives.- Create detailed and accurate 3D models and renderings of event or exhibition spaces using software such as AutoCAD, 3ds Max, or SketchUp.- Ensure that all renderings align with the client's vision and meet quality standards.- Make adjustments to designs based on feedback and ensure timely completion of projects.- Stay updated on industry trends and best practices in 3D rendering to continuously improve skills and techniques.
Overlay and Site Build-Up:
Lead the planning and execution of overlay design, ensuring alignment with technical specifications and event requirements.
Manage all aspects of site build-up, including the installation of temporary structures, fencing, and crowd control barriers.
Project Scope and BOQS:
Develop the technical scope and Bill of Quantities (BOQS) for the project, outlining requirements for materials, assets, and commodities.
Ensure accurate project overlays and drawings in collaboration with the design and technical teams.
Installation Management:
Oversee the installation process for various commodities, materials, and assets required by functional areas such as Media, Broadcast, Security, Power, Logistics, F&B, Signage, Civil Defense, etc.
Implement monitoring and control measures to maintain quality standards.
Team Management:
Manage and supervise a team of event staff, venue facilities, civil engineers, laborers, and third-party contractors.
Foster effective communication and collaboration among team members.
Power Distribution and Scaffolding:
Prepare power calculations and negotiate with suppliers to ensure sufficient and reliable power supply.
Oversee all scaffolding structures for the entire venue and site, including the preparation of secondary power distribution plans.
Compliance and Approvals:
Ensure compliance with policies, procedures, and regulations applicable to the project.
Obtain relevant approvals at each stage of project development, providing timely reports on deviations.
Health, Safety, and Environment (HSE):
Demonstrate leadership in HSE practices, guiding contractors to ensure safe installations on-site.
Implement and enforce safety protocols throughout the project lifecycle.
Event Support and Dismantling:
Support the Site Delivery project control center during the event in operations centers.
Manage the dismantling process of temporary structure components post-event and support site reinstatement.
